Registration
Registration Fees
| STANDARD REGISTRATION June 21 – October 15, 2025 11:59 PM CEST | ON-SITE REGISTRATION From October 16, 2025 12:00 AM CEST | |
| Student/PhD Student * | 310 € | 320 € |
| Academia ** | 550 € | 575 € |
| Companies | 650 € | 675 € |
| Conference Dinner | 90 € | |
*Student/PhD Student: To register at the student rate, proof of status is mandatory. To qualify, you must upload confirmation of your status during online registration (either an approval letter signed by your Head of Department, or a copy of your student ID);
**Academic: Please specify your academic affiliation.
The registration fee includes attendance to the scientific sessions and exhibitions, conference materials, the welcome reception, a light dinner, coffee breaks and lunches. Please note that separate registration is required for the Satellite Event on 14 June.
Please note that the confce dinner is not included in the registration fee. Tickets for the conference dinner are limited, and reservations are subject to availability.
Fees are quoted in euros (EUR) per person and include Italian VAT at 22%. Should the VAT rate increase, the registration fees will be adjusted accordingly.
The conference is liable for Italian VAT, as it is classed as a “service under VAT legislation”; VAT is therefore charged by the services provider (the conference organisers). Italian institutions and companies covered by VAT-exemption policies will not be charged VAT, provided they can demonstrate their specific exemption status.
Confirmation
On completing the online registration, a preliminary confirmation will be sent to the e-mail address provided. Once payment has been received, an invoice will be issued as final confirmation of your registration.
Payment
- By Credit Card: Payments must be made in euros, by credit card or bank transfer; We cannot accept cash. All major credit cards are accepted (American Express, VISA, Eurocard/Mastercard)
- By Bank Transfer: Payment of the late fee by bank transfer is only possible up to and including 1 June 2027. After this date, payment can be made by credit card only. Please transfer the payment to:
AIM Italy srl Bank details: Intesa San Paolo, Viale Coni Zugna 62 – Milano
IBAN: IT57D 03069 09457100000005623 – BIC: BCITITMM
Please note:
– All transfer charges must be prepaid by the transmitter.
– Personal cheques, company cheques or Euro cheques will not be accepted.
– If the early-bird deadline passes before payment is received, the higher registration fee will automatically apply.
Cancellations and Refunds
If you are unable to attend, please notify us by e-mail at icff2027.reg@aimgroup.eu with your name and registration confirmation.
Refunds are subject to the following conditions:
- Cancellation up to and including 20 April 2027 – full refund of prepaid fees, less a 15% administration charge.
- Cancellation after 20 April 2027 – no refund possible.
- All approved refunds will be processed and issued 60 days after the conference.
Unexpected cancellation of the event
In the unlikely case that the event cannot be held, in whole or in part, due to any circumstance beyond the organisers’ control or due to force majeure (such as riot, fire, explosion, accident, flood, earthquake, sabotage, strikes, acts of law or regulation by Italian or foreign authorities, epidemic outbreak, sanitary emergency, etc.) the organisers cannot be held liable for any damage, expense or loss incurred, including registration fees, transportation and accommodation costs or any other direct or indirect loss or consequential damage.
Visa
Depending on your citizenship, you may need to obtain a visa before travelling to Italy.
For detailed information, visit the website of the Italian Ministry of Foreign Affairs: https://vistoperitalia.esteri.it/home/en
It is the delegate’s responsibility to check the visa requirements for Italy and to apply for a visa if necessary.
The conference organisers and the organising secretariat will not directly contact embassies or consulates on behalf of visa applicants. Visas should be requested up to four months before departure, as the application process can take several weeks.
The official visa letter and invitation to the conference can be downloaded from your personal page in the registration area of the conference website. The visa letter does not legally or financially bind the organising secretariat, and all expenses related to the conference shall be borne by delegates themselves. Please download the visa and invitation letter together with the ID card of the inviting host (C.I.) and our Chamber of Commerce Registration Paper (VISURA ACT). Both enclosures are mandatory for the visa application.
Should you require further documents or information, please contact the organising secretariat at visa@aimgroup.eu